What you need to know
A proper CRA mileage log template must capture date, destination, business purpose, and kilometres driven for every business trip — plus odometer readings at the start and end of the tax year. This free generator builds an audit-proof PDF logbook using the 2026 CRA rates ($0.73/km first 5,000 km, $0.67/km after). Use it for T2125 self-employment income or T777 employment expenses. No signup, no spreadsheet, no app to install.
Quick tips for cra mileage log template (2026)
- Required columns: Date | Start | End | Purpose | Kilometres | Type
- 2026 rate auto-calculated: $0.73/km × first 5,000 + $0.67/km × rest
- Add odometer readings (Jan 1 and Dec 31) at the top of the page
- Logs must be contemporaneous — record trips the same day or week
- Acceptable formats: PDF, spreadsheet, CSV, or paper logbook
- Reconstructed logs are usually rejected during a CRA audit
- Keep the logbook + supporting docs (fuel, insurance) for 6 years
- Add notes for trips over 100 km or unusual destinations
How this generator helps
Most mileage trackers force you to download an app, create an account, or pay a subscription. This generator does none of that. Enter your trips above, click "Generate IRS-Ready PDF," and download a properly formatted log in seconds. Your data stays in your browser between sessions, so you can come back and add more trips throughout the year.
What goes in the PDF
The generated PDF includes everything the IRS requires: date, start location, end location, purpose, miles driven, and trip type. It also includes your odometer readings (if entered), a calculated tax deduction summary, and a clean header showing your name and vehicle. Print it, email it to your CPA, or upload it to TurboTax — it is ready for tax filing as-is.