What you need to know
The IRS requires four pieces of information for every business trip: date, destination, business purpose, and miles driven. You must also record your odometer reading at the start and end of the year. This free generator captures all of it in an IRS-ready format.
Quick tips for irs mileage log requirements
- Required: date, destination, purpose, miles driven
- Recommended: starting and ending odometer for the year
- Records must be "contemporaneous" — kept at or near the time of the trip
- Keep records for 3 years from the date you filed your tax return
How this generator helps
Most mileage trackers force you to download an app, create an account, or pay a subscription. This generator does none of that. Enter your trips above, click "Generate IRS-Ready PDF," and download a properly formatted log in seconds. Your data stays in your browser between sessions, so you can come back and add more trips throughout the year.
What goes in the PDF
The generated PDF includes everything the IRS requires: date, start location, end location, purpose, miles driven, and trip type. It also includes your odometer readings (if entered), a calculated tax deduction summary, and a clean header showing your name and vehicle. Print it, email it to your CPA, or upload it to TurboTax — it is ready for tax filing as-is.